Case studies

Background: The London Domain Summit approached us just 10 days before their event. Their requirements were ambitious and time-sensitive: setting up a main stage, creating a stand for it.com (a primary sponsor), and transforming the afterparty space in the Sky Room 23 at the London Hilton Metropole.

Challenges: With only a 10-day window, we faced several challenges. We needed to assess the venue, coordinate with the hotel, design and fabricate custom items, and assemble a skilled team for setup. The timeline was tight, leaving little room for error or delays.

Solution: Despite the constraints, we swiftly swung into action. Within the limited timeframe, we executed a series of tasks:

• Venue Assessment: We quickly evaluated the event space, identifying the best areas for the main stage and it.com's stand. 
• Hotel Coordination: Collaborating closely with the London Hilton Metropole, we secured the necessary permissions and logistical support for our setup. 
• Custom Elements: Our team designed, ordered, and manufactured bespoke items essential to the event's visual appeal and functionality. 
• Sequin Walls: We installed three sequin walls, each spanning 6 meters wide, enhancing the stage's aesthetics and adding a touch of glamour. 
• Balloons: With precision and efficiency, we set up 1300 balloons, transforming the venue into a lively and celebratory space. 
• Stage Setup: We organized a skilled team to efficiently set up the main stage, ensuring impeccable presentation and technical functionality.
• Sponsor Stand: We collaborated with a furniture supplier to curate an appealing and functional stand for it.com, the event's main sponsor. 
• Lighting Enhancement: In an impressive feat, we illuminated the space with a dazzling light setup in less than 24 hours.

Outcomes: Despite the challenges, our dedicated efforts yielded remarkable outcomes:

• The London Domain Summit was greeted by a captivating and well-organized event space.  Attendees were treated to a visually stunning main stage, complete with sequin walls that added an element of grandeur. 
• it.com's sponsor stand garnered attention for its tasteful design and strategic placement. 
• The afterparty space at Sky Room 23 was transformed into a vibrant and festive ambiance, thanks to the thoughtful balloon setup. 
• The event's lighting arrangement, executed with speed and precision, further enhanced the atmosphere.

Lessons Learned: This experience reinforced the importance of adaptability, efficient collaboration, and the ability to deliver exceptional results under tight timelines. It highlighted our team's capacity to tackle complex challenges and curate impressive setups, even with limited time for preparation.

Conclusion: The London Domain Summit's success, despite the logistical hurdles and time constraints, stands as a testament to our team's expertise and commitment. We take pride in our role in creating a visually appealing and functional event space that left a lasting impact on attendees and sponsors alike.